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Thursday, August 18, 2022

7 Benefits of Hoteling in the Office

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The concept of hoteling in office space, pioneered by EY, is increasingly popular among corporations. It is particularly relevant today since many offices are reopening and transitioning to hybrid work models. The process is similar to reserving a hotel room, so the name.

A workspace booking software, like WorkinSync’s, allows employees to book a desk they prefer. It differs from hot desking, in which desks are allocated on a first-come-first-served basis. A desk of your choice is much more likely to be found when an advance booking feature is utilized in hoteling.

As a result of better space management and lower square footage costs, not only the business but also its employees benefit.

The following are seven such hotel employee benefits.

How does hoteling in office space benefit employees?

Hot desking is often confused with hoteling. They are completely different. Hoteling software is a reservation and check-in system that provides seamless employee experiences. It also reduces real estate expenses significantly. Hot desking has a similar effect, but works differently.

Following are seven well-acknowledged benefits:

1. Flexibility

When employees return to work, most surveys indicate that flexibility is a critical requirement. Employees can choose a space that works best for them when they work for a hotel – a busy aisle or a quiet corner.

2. Ensures desk availability

The majority of offices have shrunk their office space and have fewer desks, making a visit to the office an anxious experience. It might not seem like a big deal now, but once more people begin returning to work, it will become a concern. With hoteling, employees would always have a desk. If not, they will be able to reschedule.

3. Improves engagement

You feel more at ease when you have control over your environment. The employee who has control over her surroundings is more comfortable and engaged. The office hoteling industry fulfills this need by allowing people to choose a place that suits their needs.

4. Improves Collaboration

The benefits of hoteling include preventing the team from becoming scattered as opposed to hot desking. Employees of different teams can book seats close to each other for the duration of a project. This reduces the number of meetings. Turning their chairs around makes it easy to get into a huddle. Huddles make getting things done much easier and reduce the need for formal meetings.

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5. Makes networking easier

Employees can network more effectively if they know where their colleagues are seated. This will be advantageous to new employees and help them settle in faster. The process can also help leaders to get to know their teams better by working closely with them.

6. Maintains health safety

It is a good source of information about the occupancy levels of an office to use hoteling software. When a floor has reached its upper limit, it may block reservations to ensure social distancing. Meanwhile, housekeeping staff can clean and sanitize desks during the period between bookings.

7. Improves Productivity

The choice of an employee has a positive effect on productivity. Hoteling also facilitates better collaboration and faster work completion. Therefore, what makes teams more productive is giving them the option of where and how they work. It also helps businesses utilize space more effectively and reduce costs.


Hoteling is the first step to transitioning to a hybrid workplace. Choosing the right solution makes for a win-win situation for employers and employees alike. You can choose either, but it must include:

  • Easy to use – It should be easily accessed on desktops and mobile devices as well as integrate seamlessly with other popular tools (Outlook, Google Calendar, Slack/Teams)
  • Easy to implement –. You will have to wait for its implementation if you choose a complex or incomplete solution. It may also end up costing you more money and time with suboptimal results. Instead, choose a completed product with a proven track record.
  • Featuring advanced analytics – It should provide insight into multiple aspects of running an office, from tracking office usage to managing housekeeping to monitoring productivity.
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